U-card

U-card

The Northwest Nazarene University U-card Program is designed to utilize a more efficient and cost-effective procurement and payment process.  The U-card is to be used for all purchases made from vendors who accept credit/debit cards.  This program allows the cardholder to purchase approved merchandise and services directly from vendors.  Each U-card is issued to a named individual who is held accountable for the use of their card.  
Objectives

  • Expand convenience and controls
  • Eliminate petty cash and employee reimbursements
  • Reduce volume of purchase orders, invoices, and checks
  • Expedite payments to vendors 
  • Reduce postage costs 
  • View and monitor transactions electronically

For contact information 
Email: accountspayable@nnu.edu  Telephone: 208-467-8535
Lost/Stolen Cards: 800-344-5696


U-card FAQ

How do I know how to correctly submit my Ucard transactions?
There is a user guide with extended explanations for every step on the Portal under Finance Documents.
When does the cycle end?
It ends on the sixth of each month, or the first business day after if the 6th falls on a weekend.
When are the allocations, comments and receipts due on the Access Portal?
They should be through final approval in by the end of the day on the 17th of each month.
What do I do if I forget my password?  
Call extension 8535 (leave voicemail if no one picks up) or send an email to accountspayable@nnu.edu
How do I request a credit limit increase?
Email your request with an explanation to your supervisor.  If they approve the request, they should forward it to accountspayable@nnu.edu
How do I add "favorites" so that they display on the drop-down list starting with "Change Current Value"?
To set up a new favorite, you can enter the account coding as you plan to use it on any transaction, then click on the icon at the far right labeled "Add As Favorite".  You will then be able to name the favorite and save it.  It will appear on the drop-down list preceded by the # sign.
Do I need a receipt for all transactions?
Yes.
When should I allocate my expenses?  
We recommend that you allocate purchases as soon as possible after the transaction has posted.  By allocating immediately and submitting it to your supervisor, it ensures that the transaction will be posted to your budget and will complete the approval process within the time allowed for processing. Waiting until the end of the cycle to submit your transactions might create a backlog for your supervisor as they try to approve and submit all transactions in their queue.
After I finish and approve my transactions, who do I send them to next?  
Send them to your supervisor.
What if I make a purchase that needs to be charged to someone else's budget?  
After all of your allocations, comments and receipts are finished, you may send that transaction to the correct budget owner for approval. 
I am not receiving an email telling my statement is ready, how can I change this?
When you are logged into Access Online, click on "My Personal Information". Under contact information you should be able to click on a link labeled "Email Notification". Confirm that your email address is entered correctly. Make sure that the box under statement notification is set as "enabled". Click on "Save" at the bottom of the screen.